Bulk Order Scrub Caps From 10 to 10,000+

Try your own numbers and see the financial and CO2e savings using our: Scrub Cap Hospital Savings Calculator

The Challenge of Personalized Healthcare Uniform Roll Outs

In today's healthcare environment, personalized scrub caps serve a vital purpose beyond simple identification. They help patients and colleagues quickly identify staff members, build trust through professional presentation, and foster team unity within departments. However, coordinating bulk orders for personalized scrub caps across entire healthcare facilities has traditionally been a logistical nightmare.

Picture this: spreadsheets flying back and forth via email, last-minute additions, sizing confusion, typos in names, and the inevitable "I forgot to place my order" messages. For administrators, managing these orders meant hours of manual data entry, constant back-and-forth communication, and the stress of ensuring accuracy for potentially hundreds of customized items.

We knew there had to be a better way.

Enter the Medicus Caps Wholesale Ordering System

Our new digital platform transforms the entire wholesale scrub cap ordering process from a administrative burden into a streamlined, user-friendly experience. Built specifically for healthcare organizations, this system manages everything from initial project setup to final order submission, all while maintaining the flexibility and customization options that make Medicus Caps special.

How It Works: Simplicity Meets Sophistication

For Healthcare Staff: Ordering Made Easy

Gone are the days of paper forms and email chains. Staff members now enjoy a shopping-cart style experience that feels as familiar as any online shopping they do at home. Here's what makes their experience special:

Simple Access: Staff enter their unique project code and work email—no complex registration required. Within seconds, they're ready to start customizing their caps.

Complete Customization Control: Each cap can be personalized with individual preferences:

• Choose from multiple styles (Ties Bandana, Elastic Backed, Captain styles)
• Select from approved color palettes
• Add names and job roles with precise text positioning
• Preview exactly how the text will appear on the fabric
• Add optional wash bags for convenience

Flexibility When Needed: Life happens, and we get it. Users can review, edit, or add to their orders while the project is still collecting orders. The shopping cart system means they can order multiple caps in one session or come back later to add more.

For Administrators: Control Meets Convenience

Project administrators finally have the tools they deserve. Our dashboard provides complete oversight without the overwhelming complexity:

Project Management Made Simple: Create projects with unique codes, set available options, and configure ordering parameters—all from one intuitive interface. Set lifetime limits to prevent over-ordering, restrict access by email domain, or provide prepopulated name lists for standardized ordering.

Real-Time Monitoring: Watch orders flow in with live statistics and summaries. No more waiting for email updates or manually compiling spreadsheets. Export order data with a single click when it's time for production.

Flexible Configuration: Every healthcare organization is different. That's why administrators can customize available colors, styles, and options for each project. Need to limit orders to specific departments? Configure email domain restrictions. Want to ensure consistency in job titles? Use pre populated lists.

The Technology Behind the Magic

While users enjoy the simple interface, powerful technology works behind the scenes to ensure reliability and security:

• Mobile-responsive design ensures staff can order from any device
• Real-time validation prevents errors before they happen
• Role-based access control keeps sensitive data secure
• Comprehensive audit logging provides complete transparency
• Automated notifications keep everyone informed of project status

Real Impact for Real Healthcare Organizations

Since launching our wholesale ordering platform, we've seen remarkable results:

Time Savings: What once took weeks of back-and-forth communication now happens in days. Administrators report saving 10+ hours per project on order management alone.

Error Reduction: Automated validation and visual previews have virtually eliminated ordering errors. No more discovering typos after caps are produced.

Increased Participation: The user-friendly interface has led to higher participation rates in scrub cap programs, strengthening team identity and professional presentation.

Scalability: Organizations can now run multiple projects simultaneously—perfect for multi-site healthcare systems or seasonal ordering cycles.

Beyond the Order: Building Healthcare Communities

This platform represents more than just technological advancement; it's about supporting the healthcare professionals who dedicate their lives to caring for others. By removing administrative friction from the ordering process, we're giving time back to administrators to focus on what matters most—supporting their teams.

For staff members, the ability to easily personalize their professional attire contributes to workplace satisfaction and team cohesion. In an industry where every detail matters, having professionally embroidered, personalized scrub caps helps create an environment of professionalism and pride.

Looking Forward

The Medicus Caps Wholesale Ordering System is just the beginning. We're continuously gathering feedback from users and administrators to enhance the platform. Upcoming features include advanced reporting analytics, integration capabilities with hospital HR systems, and expanded customization options.

We're committed to making the process of ordering personalized healthcare uniforms as smooth and efficient as possible, because we believe healthcare professionals deserve tools that work as hard as they do.

Ready to Transform Your Scrub Cap Ordering Process?

If you're tired of managing spreadsheets, chasing down orders, and dealing with ordering headaches, it's time to experience the difference our wholesale platform can make. Whether you're ordering for a small clinic or a large hospital system, our platform scales to meet your needs while maintaining the personal touch that makes Medicus Caps special.

For The People Wearing The Scrub Caps:

• Satin lining options for comfort.
• Latex Free elastic as standard.
• Inclusive designs for hijabs and turbans.
• Sizes from XS to 2XL (in most style).
• Scrub caps made to order in the UK.
• Embroidered caps with names and roles ensures that staff do not get roles misidentified.
• Over 80 plain colours to choose from to match uniforms.

For the Hospital / Lab / Business with Wholesale Scrub Caps:

• Showcasing your hospital's commitment to sustainability by displacing kilogrammes of CO2e each year compared to disposables. Often reducing emissions by over 80%.
• End of life scrub cap recycling service available for those without facilities to do so.
• Already in other hospitals and labs so fully tested.
• Tested in various washing facilities including industrial drying which is up to 180 degree Celsius.
• VAT exemption for NHS Trusts and charities, ensuring you get the most out of your budget, 16.6% more compared to a budget with VAT included.
• Bulk and wholesale discounts for larger orders from 10 caps aimed at small teams to 500+ for hospitals and departments.
• Reorder rate is at the same discounted rates of the first bigger orders so you don't keep renegotiating contacts.
• Designed and made in the UK, ensuring top-quality products and supporting the UK manufacturing sector.
• RFID tags available for commercial/industrial laundry integration.
• Better team integration, by having the names and roles on the hats. Name retention improvements and better patient experiences.
• All scrub caps are made to your specifications and even designs can be modified on the styles to suit your needs.

For Your Patients and Visitors:

• By featuring names and roles embroidered on the caps, allows them to able to interact with the staff more effectively.
• Colours for different departments help better identify staff.
• More continuity and Visibility of staff.

By partnering with us, you will showcase your commitment to sustainability, employee well-being, and inclusivity. This will make your hospital stand out among healthcare professionals and patients alike.